Position Title:
Vice-President, Student Life
Reports to:
Executive Committee, and ultimately the Board of Directors
Salary:
Starting at $29,992.00 (may be subject to change with inflation)
Education:
Attaining a post-secondary degree
Qualifications (per NUSU By-Law):
- A current student at Nipissing University;
- In good standing with Nipissing University and NUSU (per the NUSU By-Laws);
- Be at least eighteen (18) years of age on the final date on which Executive Election Packages can be submitted (to be determined each Academic Year, but is normally in mid-January);
- Not be an undischarged bankrupt; and,
- Not be incapacitated.
Summary of Position:
The Vice-President, Student Life is the Chief Operating Officer of the Corporation, as well as the head of the Services Department. Their role is primarily focused on the planning of Orientation Week, organizing transition and orientation dates, and directing and facilitating academic and social events. They also oversee all operations of Student Groups affiliated with NUSU, including finances, elections, and assisting with events.
Duties & Responsibilities:
The following is a list of duties and responsibilities that pertains to the role of Vice-President, Student Life. This includes, but is not limited to:
Orientation Week
- Planning, coordinating, organizing and facilitating the various events that occur during Orientation Week;
- Interviewing and hiring volunteers who shall act as Orientation Leaders, with the consultation of the Executive committee;
- Ensure that all volunteers at events are made aware of NUSU by-laws and policies, and that they are in compliance with these;
- Receiving feedback on Orientation, delivering a report to the Executive Committee and Board of Directors about what improvements must be made and what events and activities were successful;
- Collaborate with the Vice-President, Advocacy & Awareness on the facilitating of Shine Day during Orientation Week, as well as other other various Shinerama campaign events during the Academic Year; and,
- Responsible, in conjunction with Nipissing University, for organizing, planning, and implementing other various student orientation events throughout the year, as well as New Student Orientation (NSO), occurring in July.
Student Groups
- Responsible for supervising, and facilitating Student Groups, including but not limited to, approving Student Group applications, Student Group orientation days, and approving Student Group events;
- Ensure all approved Student Groups are adhering to the proper policies and procedures of NUSU;
- Working as the Deputy Returning Officer (DRO) in collaboration with the President in the full facilitation of Student Group elections;
- Work collaboratively with the Finance and Administration Departments, notably the Vice-President, Finance & Administration, regarding Student Groups’ budgets, events, and expenses; and,
- Ensure all Student Groups are made aware of the Student Group Policy and adhere to it.
Events
- Responsible for organizing, planning, coordinating, and implementing various social and academic events, in conjunction with the NUSU Social Committee;
- Ensuring all events are appropriate and safe for students to attend, and accepts feedback and reflects on the successes or failures of events;
- Work collaboratively with members of the Services and Communications Department on organizing, planning and hosting various themed club nights at the NUSU bar “On the Rocks”;
- Responsible for organizing NUSU Crew, through recruiting, supervising and communicating with the volunteers; and,
- Working in collaboration with the Communication Department to advertise and promote events.
Supervisory
- Head of the Services Department, overseeing all employees who work in the Services Department;
- Ensure that all employees within the Services Department are fulfilling their job description to the best of their ability; and,
- Effectively and regularly communicate with the members within the Department, while also meeting regularly.
Collaboration
- Meet regularly with the other Executives and staff;
- Effectively communicate and inform the rest of NUSU on all related business;
- Develop working relationships with various parties within Nipissing University to promote responsible and feasible decisions;
- Openly receive feedback from other members of NUSU, the Nipissing University community, and the broader North Bay community, while establishing and maintaining working relationships;
- Promote effective communication and collaboration between all NUSU Departments when required;
- Plan and develop a strategic operational plan for NUSU, both long term and short term;
- Maintain all employee and volunteer personnel files, ensuring information is accurate and up to date with the NUSU Executive Committee;
- Effectively oversee and supervise the formal disciplinary process, performance evaluations, and general treatment of all volunteers and employees of NUSU;
- Endorse all cheques and purchase orders with the Vice-President, Finance & Administration;
- Work with members of the Nipissing University and North Bay community on developing, organizing and collaborating on events; and,
- Complete any other tasks assigned by either the Board of Directors and/or the Executive Committee.
Terms of Office of all Executives
The Term of all Executives is one (1) year, starting on May 1 and concluding on April 30 of the following year. All Executives are required to work full-time during the Spring/Summer semester and part-time hours in the Fall and Winter semesters. They are also required to complete a minimum number of hours prior to the start of their Term (May 1). These requirements are as follows:
- Starting May 1 and ending at the end of the week preceding Labour Day Weekend, work thirty-five (35) hours per week;
- Starting the week after Labour Day Weekend and ending April 30, work twenty (20) hours per week between the days and hours of Monday - Friday, 8:30am - 4:30pm EST; and,
- Starting after their successful election and before the start of their Term (May 1), work a minimum of thirty-five (35) hours with their current postion’s Executive, as well as with other members of the Executive Committee and full-time staff.
- These hours will be tracked, approved, and paid out on a biweekly basis, in line with NUSU’s payroll schedule.
Ideal Qualities & Expectations of all Executives
Ideal qualities for an Executive include but are not limited to:
- Leadership, delegation, and supervisory skills;
- Time-management, problem-solving, and decision-making skills;
- Communication, relation-building, and interpersonal skills;
- Emotional intelligence and maturity;
- Committed to the principles of equity, diversity, and inclusivity;
- Highly motivated and exemplary work ethic; and,
- Ability to commit and contribute to a co-operative work environment.
The individual shall also act with a respectful degree of professionalism, and shall strive to achieve the following:
- Act in the best interest and in accordance with all by-laws, policies, and procedures of NUSU;
- Prepare or assist with various reports and documentation for the Board of Directors and Executive Committee;
- Develop suitable Department goals, both long-term and short-term;
- Maintain proper financial practices and be fiscally responsible within budgetary restrictions;
- Maintain proper office hours;
- Be prepared to work outside your contracted hours, including evenings and weekends when necessary, and occasionally traveling to attend conferences and training; and,
- Coordinate, monitor, review, enhance, and implement various strategies in order to improve the overall operation of NUSU.
Don’t meet every single role's qualities? Studies have shown that women and people of colour are less likely to apply for jobs unless they meet every single qualification. At NUSU we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to run anyways. You may be just the right candidate for the job!
As part of NUSU’s commitment to accessibility, accommodations are available on request for candidates taking part in all aspects of the application process as per the guidelines of the Accessibilities for Ontarians with Disabilities Act (AODA). If you wish this information in a different format, please contact hr@nusu.com.